Privacy
How your booking details are used
Who looks after your information
Yihan Moments is the photography website of Yihan Zhang, an individual photographer based in Manchester. Yihan is responsible for the personal information used to arrange your photography session. For privacy questions, please email Yihan.
Your photography booking
Yihan Zhang uses the details you submit to arrange your session: your name, email address, photography option, date and time, and any location or shoot notes you choose to provide.
A confirmed booking reserves your chosen hour. The public calendar shows available and unavailable times, without customer names or contact details. No payment details are collected by this booking form.
Why the information is needed
For a session you request, the legal basis is contract: taking the steps you ask for before booking and arranging the photography service. For general or business enquiries, and necessary follow-up or complaint handling, Yihan relies on a legitimate interest in responding to your request and managing that relationship. You can object to processing based on legitimate interests.
Booking details are not used to sign you up to marketing. This notice covers website enquiries and bookings. Arrangements for shoot photographs and permission to share them are discussed separately with Yihan.
Where booking information goes
The website is hosted through ChatGPT Sites. Booking records and confirmation email jobs are stored in Cloudflare D1. Resend sends the booking confirmation to your email address and a notification to Yihan at 2817892660z@gmail.com.
Your name, email address and session details are included in the notification to Yihan. Optional shoot notes are included there too. Email replies are handled through the customer’s email service and Yihan’s Gmail account.
The website administrator can also access booking records when needed to maintain the website or help Yihan resolve a booking issue.
Processing outside the UK
The hosting and email services may process information outside the UK, including in the United States. OpenAI’s ChatGPT Sites terms and Resend’s data processing terms include standard contractual clauses with the UK Addendum for UK personal data. Google describes the transfer safeguards used for Gmail in its privacy information.
You can read the providers’ safeguards below, or contact Yihan for more information.
How long information is kept
- Enquiries that do not become bookings
- Up to 6 months after the last contact, or sooner when the information is no longer needed.
- Completed or cancelled bookings
- Up to 12 months after the session or cancellation, for routine follow-up and queries. Unnecessary location details and shoot notes can be removed sooner.
These periods cover routine enquiry and booking records, including working email copies. If particular information is needed for an unresolved complaint or a legal obligation, only what is necessary is kept for that purpose and reviewed. Separate accounting records follow any applicable record-keeping requirements.
Retention is managed by manual review and deletion, not an automatic timer. Provider delivery logs and recovery copies follow the providers’ own retention arrangements and may remain for a limited period after a working record is deleted. These periods do not control copies in a customer’s own mailbox.
Switching language and visiting social pages
When you switch language during an unfinished booking, the form briefly keeps your draft in this browser tab so you can continue. The next page reads and removes that draft. Drafts older than ten minutes are not restored or sent to Yihan.
Instagram and Rednote buttons are links, not embedded social feeds. When you open them, those services handle your visit under their own privacy information.
Google Calendar
Confirmed website sessions are added to Yihan’s private Google Calendar with your name, email address, photography option, date, time, booking reference and any meeting location you provide. Optional shoot notes are not copied to the calendar. Calendar records follow the same routine booking retention period and manual review process.
The website checks busy periods in that calendar to avoid offering times when Yihan is unavailable. Visitors cannot see appointment titles or personal calendar details. Google processes calendar information under its privacy terms, including its international transfer safeguards.
Checking an unfinished booking
If a booking request is interrupted, this browser tab keeps its reference and form details so a retry can check the same request. The saved details are removed when the request finishes, or when a saved request older than 24 hours is next opened. If you are unsure whether a booking completed, contact Yihan with its reference before submitting another.
Questions about your information
Contact Yihan to ask about the information held for your booking, or to request access, correction, deletion, restriction or a portable copy where those rights apply. Yihan will respond and explain any information that needs to be retained.
You can also raise a concern with the UK Information Commissioner’s Office. Contact the ICO